Note: These minutes will not be formally approved by committee until the 2009 Annual Conference in Chicago.
Gay, Lesbian, Bisexual and Transgendered Round Table
American Library Association
Midwinter Meeting, 2009
Steering Committee II
Colorado Convention Center
Korbel Ballroom 4A
January 26, 2009
3:00PM – 6:00PM
In attendance: John Bradford, Elizabeth Briggs, Matthew Ciszek, Franklin Espondedo, John Furlong, Peter Hepburn, Martin Garnar, Lisa Johnston, Dale McNeill, Tracy Nectoux, Barbara Pickell, Jerry Reynolds, John Sandstrom, Terry Switzer, Sarah Wright, David Woolwine
Visitors: Carrie Gardner, Kent Oliver
1. Call to Order (K.R. Roberto)
The meeting was called to order at 3:00PM
2. Introductions (K.R. Roberto)
3. Approval of Agenda
The agenda was approved after the following changes:
• Addition of Peter Hepburn’s report on Seven Measures
• Addition of Kent Oliver’s address regarding his candidacy for ALA President
• Discussion of Trans issues within the Round Table
• Discussion of the BAC waiting list
• Possible co-sponsorship of a program at 2009 Annual in Chicago
• Discussion of the a possible date change for our Social at Annual
Motion 1
Approval of agenda
Motion: Matthew Ciszek
Second: Barbara Pickell
Passed by unanimous voice vote
Address from Kent Oliver
Kent Oliver's Website
REPORTS FROM COORDINATORS, COUNCILORS, AND LIAISONS
Round Table Councilor (John Sandstrom)
There are a number of resolutions being discussed:
• Should ALA take a stand on the conflict in Gaza
There is ongoing discussion regarding the language of this resolution.
• Raising awareness of Gaza
• Unit endorsements of candidates
No ALA units may endorse any candidate for ALA elections. However, several units are doing this anyway. Executive boards have not stepped in to change things.
Because unit endorsements are not binding, do we want to consider endorsing candidates for the next election? This will give us more influence at the ALA level.
Motion 2
Do we want John to encourage endorsing candidates and speak positively for this issue?
Motion: Barbara Pickell
Second: Matthew Ciszek
Passed by unanimous voice vote
DIVERSITY COUNCIL (Barbara Pickell)
Diversity Council is looking at possible future programming that might cross boundaries. There’s been a suggestion to do a program on our honor book: Sweet Tea: Black Gay Men of the South, by E. Patrick Johnson. Doing this might bring in minority candidates and speakers with a GLBTQ background.
Diversity Council suggests that we coordinate better than we have in the past. It wants to create a list of counsel candidates who are GLBTQ, as well as members of Diversity Council, and then advocate for them. John Sandstrom explained that it’s permissible to list the candidates, but not endorse them. Dale stated that it might take a huge amount of time deciding which candidates to endorse. Nancy said she’s in favor of the list because it will help those who aren’t yet involved to have a voice. Barbara asked if this is controversial. John explained that At-Large and individual Chapters don’t care much. A minority of councilors have interest in this, but most are neutral. K.R. said that counselors who represent certain constituencies will have stronger feelings. Primarily, Diversity Council and SRRT want to do endorsements.
Motion 3
K.R. called to question: all in favor of supporting our Councilor’s involvement in this resolution
1 no; 3 yes; 3 abstentions
John Sandstrom stated that, since this is minor issue, he won’t spend a lot of energy on it.
ASCLA ACCESSIBILITY ASSEMBLY (Jerry Reynolds)
The current administration is very new. They don't know about our issues and there is a lot of competition for funding right now. We are encouraged to contact legislators about our issues. Having even one legislative as our friend would be beneficial. The policies under the old administration were hostile toward GLBT issues, so we should focus on changing this with the new people in charge. Current topics of concern:
• The issue regarding lead in books does involve our membership, since many of us have had children and/or are adopting them. We're being asked to keep our eye on this issue.
• Funding for Talking Books and the transition to digital format for the disabled is in good shape, and they’ll be able to go forward as planned and on schedule.
• Promoting open government. There is a lot going on with Google and the Washington office website.
• Broadband. This needs to be extended it to libraries.
• Intellectual Freedom Committee Privacy Resolution. Privacyrevolution.org. We need to be aware that privacy issues are extremely important to us. The GLBTRT needs to focus on this.
• Focus recruitment. We need to legislatures on our issues.
INTELLECTUAL FREEDOM ROUND TABLE (Martin Garnar)
Martin sent his report in writing. It will be distributed.
MEMBERSHIP PROMOTION TASK FORCE (Matthew Ciszek)
Matt met with John Chrastka, Nancy Silverrod, Jesse Nachem, and Peter Hepburn (the latter two being new members of the External Relations Committee), and they discussed some initiatives that ALA and the GLBTRT will work on together in order to enhance membership. John will help us celebrate our two upcoming milestones. John and the Membership Promotion office have funds and resources to help mark our 40th anniversary. We will give them an idea of what we want, and they will design materials for us at their expense, or we can come up with what we want and pay for it and they will help us promote it.
Discussion focused on highlighting our presence at our booth, ALA having a GLBT recognition theme, etc. We could have cake, other refreshments at our booth if we want to pay for that. Matt, Nancy, Anne Moore, and External Relations will meet to talk about informing the membership office about what we need and what we want to do.
NEW MEMBERS ROUND TABLE (Matthew Ciszek)
Matt spoke in place of Amy Elliott. In the past, NMRT has held a social sponsored by 3M, but they cannot anymore. They're currently looking for alternative ways to hold their social at Annual Conferences.
PLANNING AND BUDGET ASSEMBLY (Dale McNeill)
Dale could not attend because the meeting conflicted with BAC. However, he said that our main issue is the loss of value of the endowment fund.
There is also great concern about revenue from the Midwinter meeting and whether or not electronic participation is encouraged.
YOUNG ADULT LIBRARY SERVICES ASSOCIATION (Franklin Espondedo)
YALSA is concentrating on increasing reading and on whom they serve. LGBT youth that come out in college often don't have a place to go.
They are very excited about our new youth award and want to be involved. They’ve specifically asked to be a part of the award committee, which we want too. Elizabeth explained that we are in the beginning of the naming process and that the award is “strictly under our auspices.” John Bradford encouraged YALSA members to contact us about joining the GLBTRT and being a part of the BAC.
FREEDOM TO READ FOUNDATION (Barbara Pickell)
FTR plans to go over all of the legislation for intellectual freedom issues.
COPA has been denied and will be neither discussed nor enforced.
Address from Roberta A. Stevens
Roberta Stevens' Website
OLD BUSINESS
LOCAL ARRANGEMENTS FOR 2009 ANNUAL (John Bradford)
Our normal time for having our Social will conflict with FTR Foundation's 40th anniversary gala.
Sidetrack will be glad to have us on Saturday instead of Sunday. It will cost $600 to rent a space from The Center on Halsted, and we’ll need to arrange for catering and security, in addition to paying for a bartender.
We decided to have our social at Sidetrack on Saturday. Matt stressed that we must publicize this and make sure that membership knows that our usual night has changed for our Social at Annual.
RAINBOW PROJECT (Satia Orange)
Satia reported that Nancy and K.R. did an excellent job in a difficult situation. There were very strong opinions on both sides, but the major concern for everyone was the continuation of the Rainbow List, and consensus was eventually reached. The Rainbow List will have a “shared home” within GLBTRT and SRRT.
Satia said that we could not hold an official vote on this, since everything had already been decided.
Nancy explained that all members of the RL will need to be members of both Round Tables. The Rainbow Project will become an official Task Force of SRRT. Because our Task Force structure is different, we need to figure out if we want the RL to be a Task Force or Committee of GLBTRT.
Dale pointed out that our members have a huge interest in this, and expect something to come from this meeting. He suggested that we defer to our Co-Chairs to make an announcement on the list.
Finally, Satia encouraged us to continue to be involved with other groups. We should network, be vocal, and be representatives. We need to include other groups and to make sure they work with us.
The Diversity and Outreach Fair will focus on older adults. We should have exhibits at the diversity fair.
SEVEN MEASURES FOCUS GROUP (Peter Hepburn)
The SMF Group discussed designing a tool to help ALA perform better as an organization. They are working toward a tool data dashboard. ALA had previously identified three avenues to better performance as an organization:
o Becoming data driven
o Engagement in dialogue
o Becoming more adaptive
The Seven Measures effort deals with the first of those three (data driven)
o Concept of notion-based decisions
o This goes beyond simply collecting data
o It is distinguished from being data controlled – decisions guided by the data but also by other variables – qualitative feedback from members, for example.
Each RT wanted its own data. However, we won't all get what we want. Paul Meyer will talk with IT staff in February. We will be asked to prioritize what data will be needed, but before doing so, we’ve been advised to think about how we'll apply it.
There is no timeline for finished product, and there won’t be until after Paul talks to IT staff. The dashboard concept takes a lot of training. Programming developing is really tedious. In terms of training, not only will it need to be easy to get off the ground, but given that leadership rotates there will need to be a good sustainable program of training.
NEWSLETTER (John Bradford)
John expressed concern that the newsletters aren't getting picked up at conferences. He asked for thoughts and impressions on the following questions:
• Is a paper newsletter useful?
• Should it mainly focus on reviews of films and books?
• Do the bylaws say we must have a newsletter that addresses news?
Nancy said that she thinks it's important to have print copies at conferences. How can we better distribute them?
It was generally agreed that distributing our newsletter electronically is fine, but it’s important to have them at the booths at annual and at our socials.
David Woolwine suggested that our liaisons take them to their various meetings. Lisa Johnston added that when she served as representative to Diversity Council, everyone brought their newsletter, and our liaisons should do the same.
John Bradford encouraged everyone to contribute to the newsletter. Small updates from our committees would be greatly appreciated.
Barbara Pickell said she likes the idea of a semiannual newsletter. Reviews are always helpful, but we don't particularly need the entire newsletter. The reviews could be a separate part, like on the Blog.
K.R. said that the content of the newsletter should be left up to the Newsletter Committee.
Matt Ciszek volunteered to create a survey and send it out to the membership. Membership Committee will work with the Newsletter Committee to create the survey.
BUDGET AND FUNDRAISING
Nancy informed us that we have to put together a budget request for the upcoming year as soon as possible.
2009 ANNUAL CONFERENCE IN CHICAGO
Nancy said that it would be useful to the GLBTRT to offer a transgender sensitivity workshop. She knows someone who will come to Chicago in exchange for transportation and an honorarium of $100.
Matt asked when this will be held. After much deliberation and discussion, we agreed to keep this internal, exclusive to our own RT for now. John Sandstrom suggested that we make this a theme of our All-Membership meeting.
Steering Committee is responsible for the content of the All-Membership meeting, and we agree that there is a real need to address topics of privilege. Nancy will talk to her friend and get back to us about scheduling. We'll ask for the time extension immediately.
Motion 1
Make arrangements for a Transgender Sensitivity Workshop to be held during our All-Membership meeting at 2009 Annual
Motion: Elizabeth Briggs
Second: Matthew Ciszek
Passed by unanimous voice vote
COMMITTEE ON LESBIAN, GAY, BISEXUAL, AND TRANSGENDERED HISTORY (CLGBTH)
John Bradford explained that the CLGBTH is looking for programs that they can sponsor. John D'Emilio is a member of this committee. They’d like to sponsor our program on “Forty Years Since Stonewall.”
Motion 2
Accepting CLGBTH’s offer to sponsor our program on Stonewall at 2009 Annual
Motion: John Bradford
Second: ??
Passed by unanimous voice vote
BOOK AWARD COMMITTEE
Nancy expressed concern that there are a number of people who think that they're on a waiting list for the BAC. It was proposed that the Co-Chairs maintain a waiting list for both this and for RL and submit the names to the Book Awards Chair. Matt said that he has a list of 5–6 names and will forward it to K.R.
Dale said that in the past, Co-Chairs have recommended names to the Book Awards Chair. Or they've made appointments. Or they've told the Chairs “to your discretion.”
Our bylaws say that the Committee Chair can actively recruit members. Matt suggested that if there is a long list of people waiting, we could ask them to join other committees while they're waiting. Franklin said that YALSA does the same thing. Doing this is a nice gauge of seeing if the person will actually be and stay involved.
Nancy asked that everyone who has names to send them to her and K.R., and to please include: location, what library, and how long they’ve been on the list. They will then give the list to the BAC Chair and Vice Chair.
Dale added that we should provide an explanation to the members on how to get on the waiting list. We don't necessarily need complete transparency, but some info. should be out there for the members.
Motion 3
First motion to extend the SC meeting
Motion: Matt Ciszek
Second: Barbara Pickell
Passed by unanimous voice vote
BYLAWS
Nancy explained that Committee Chairs are required to attend both SC meetings and also the All-Members meeting. Do we want to change the requirements? K.R. suggested that we look into reinterpreting the guidelines so that submitting a report counts as participation.
Matt said that in other RTs the Committee Chairs are not members of the Executive Board. Do we need quorum? Perhaps we should require the Standing Committee Chairs to come to both meetings or rewrite the bylaws so we have at-large members.
K.R. suggested that a proxy should be acceptable if the Chairs cannot attend.
Nancy stated that she wants people to attend the meetings because it helps with discussions.
Roland Hansen explained that finances are a big part of members not being able to attend both conferences. We need more flexibility. Perhaps we could have an Action Council like SRRT? He also added that there is nothing in the bylaws about needing quorum for voting.
Dale stated that he doesn’t think we need to revise the bylaws, and he stressed that we should acknowledge the difference between “absent” and “excused.” Chairs of the various committees should report the conflict to SC, send a report, and express an opinion. This isn’t ideal, no, but it’s better than nothing. Dale likes the way the SC works. Our structure is broad. He added that those of us who do have funding are primarily obligated to our employers, and should not be scolded for behaving as such.
Barbara stated that she will have to step down soon because she has no funding. She pointed out that most public librarians do not get funding. She warned that rewriting the bylaws to enforce attendance at both conferences will make participation for most people impossible.
Lisa Johnston reminded us that lack of funding for conference travel will only get more common in the future, and suggested that we try conference calls.
Matt suggested wifi participation.
Nancy added that participation is important for decision-making, and she volunteered to talk to Satia about other units who are also affected by this.
Dale stated that we should always let people know what we need in return if they can't show up to some meetings. That person can then agree to not have a vote.
Nancy asked who we thought should absolutely be at all meetings. Matt answered that in his opinion, only the five officers, the Book Award Committee Chair, and the Membership Chair.
Motion 4
Second motion to extend the meeting for five minutes
Motion: Nancy Silverrod
Second: Dale McNeill
Passed: 1 abstention
Do we want to combine a few committees? This would make it easier for everyone involved. People agreed that this was something to consider.
----- -------- AUTHOR: Tracy TITLE: 2009 Midwinter Conference: Steering Committee I Minutes DATE: 04/06/2009 12:44:06 pm STATUS: publish PRIMARY CATEGORY: ALA Midwinter 2009 ----- BODY:Motion 5
Motion to adjourn
Motion: Matt Ciszek
Second: Dale McNeill
Passed by unanimous voice vote
Note: These minutes will not be formally approved by committee until the 2009 Annual Conference in Chicago.
Gay, Lesbian, Bisexual, and Transgendered Round Table
American Library Association
Midwinter Meeting, 2009
Denver, CO
Steering Committee I
Colorado Convention Center, Room 202
January 24, 2009
8A.M. – 12:00P.M.
In attendance: John Bradford, Elizabeth Briggs, Matthew Ciszek, Norman Eriksen, John Furlong, Lisa Johnston, Todd Krueger, Dale McNeill, Tracy Nectoux, Barbara Pickell, Rob Ridinger, K.R. Roberto, Larry Romans, John Sandstrom, Nancy Silverrod, Jim Simonis, Steve Stratton, and Keith Trimmer
REPORTS FROM COMMITTEE CHAIRS
Fundraising Committee
Some ideas for raising money for the 2010 Gala in DC were discussed, including selling t-shirts that say “I love books.” Perhaps we could ask Alison Bechdel to design a shirt portraying Mo in library school. Or Mo kissing Barbara Gittings.
One of our previous ideas was to sell raffle tickets for the BAC Brunch at the Midwinter Social. But this idea—put forth by Lisa Johnston—was never pursued. Lisa asked for an explanation of what happened. Who should have followed up on this? K.R. Roberto took responsibility and graciously apologized for the miscommunication.
Membership Committee
Matthew Ciszek will present membership statistics soon, but claimed that “not much has changed” since the June 2008 report. As of October 2008, total membership has risen 2%, but student membership is way down.
David Connors has been maintaining the membership database, but can’t continue to do so. Do we want to keep a separate membership database from ALA?
Re: Membership promotion. Matthew plans to talk with John Chrastka about ways for us to participate in ALA’s membership drive.
Newsletter Committee
The Newsletter’s Editor, John Bradford, expressed concern that his library will no longer offer funding for most travel. Nancy Silverrod suggested we that we discuss the possibility of electronic participation for future conferences.
Nominating Committee
Lisa Johnston reported that the GLBTRT has two open elected positions: Male-Identified Co-Chair and Treasurer.
Dale McNeil, Walter “Cat” Walker, and Victor Schill will be running for Male-Identified Co-Chair.
Ellen Bosman will be running for Treasurer.
Program Planning Committee
Barbara Pickell discussed two programs that are in the planning stages for 2009 Annual in Chicago: Forty Years Since Stonewall and What Makes Tango Frightening? There will be four people on the panels. Victor Schill will discuss youth services. Jamie LaRue will speak on defending challenged materials. Nancy Silverrod will present on “Silent Censorship.” We have invited Justin Richardson, but have not yet received a response from him.
We have received a request from PFLAG, who would like to do an additional program on helping “panicked parents” who are having a hard time coming to terms with their children’s orientations. We think it would be a good idea for a librarian who is a parent of a gay or lesbian youth to be included in this program.
Elizabeth Briggs pointed out that we’ll be announcing the Youth Award at Annual, and having PFLAG there would be a wonderful way to promote more recognition of the books. Elizabeth volunteered to help with this any way she can.
Website Committee
Keith Trimmer reported that the ALA server that runs the software is constantly down. This is a real problem for him, as the ALA down time doesn’t coincide with his schedule for updating our web page.
Keith also pointed out that it’s long past time for him to be rotated off as Committee Chair. We will need someone to take over soon, and he or she will need the necessary training, which is pretty involved.
Keith will add book award winners asap.
REPORTS FROM OFFICERS
CO-CHAIRS
1. Round Table Coordinating Meeting
K.R. reported that he and Nancy attended the Round Table Coordinating meeting. There was a discussion about the ALA website. None of the RT representatives seemed too happy with the site.
As an alternative to the site, GODORT has been adding content to the ALA Wiki, and posting that all of their new content can be found there. If we wanted to follow their example, these questions would need to be addressed:
• What kind of information should be there?
• More than one person can edit the pages
• Collage is a steep learning curve
• We’d need consistency across the board
• Are people having discussions on the new Wikis?
ALA is starting to use OPAL, and encourages its units to do the same. However, OPAL doesn’t work well for Macs.
2. Emerging leaders
There are different levels of sponsoring emerging leaders. Should smaller Round Tables jointly fund them? EMERT is sponsor one for a project. Norman Erikson states that Camilla Alire is trying to put as many emerging leaders onto committees as possible.
3. Consumer Product Safety Act (CPSA)
John Chrastka has stated that the CPSA is not a good idea. He encourages us to contact the Acting Chair of the Commission to say so. The number is: 301-504-7923.
4. Rainbow List (RL) Mediation
K.R. Roberto and Nancy Silverrod will attend this mediation, which will also have two members from SRRT, Allison Lewis being one of them. Tracie Hall will be the mediator.
Satia Orange wants this meeting to result in a compromise. The thought process going in is that we’ll “dump it or reach a compromise.”
After much discussion, Nancy stated that she hopes to work with YALSA also, but meeting with the RL shows good faith. Lisa strongly feels that someone from BAC should be at this meeting.
Tracy asked about a liaison, but John Bradford stated that having a liaison isn’t really something we do at this level, and that it is very important that—no matter the outcome—we work with YALSA on the award.
TREASURER
An edited version of Dale McNeill’s report follows:
The Round Table is in good financial standing. Our funds have been carefully and prudently used for the last several years, building a legacy for the current Steering Committee to continue.
As of the final close out of the fiscal year ending August 31, 2008, our operating fund assets total $30,443.44.
Our total revenue for our endowment fund was -10,240. We received $193 in donations, $373 in interest/dividends, and a realized and unrealized loss of $10,807 of endowment value. As of November 30, 2008, the current value of the endowment fund was $50,887.31.
ROUND TABLE COUNCILOR
John Sandstrom has been nominated for Executive Board.
REPORTS FROM REPRESENTATIVES AND LIAISONS
ALA Executive Board
Larry Romans reported that libraries are in tough economic times. The Washington office sent a report to the Obama transition team. They also invited us to participate in panels that would be discussing two issues: What can libraries do with fewer resources? What message shall we send to President Obama?
If it receives any bailout money, ALA plans for the resources go toward: Repair and moderation of buildings; Services for seniors; Head Start; and the National Endowment for the Arts.
The ALA is also working on a Tough Economy Tool Kit. It can be found at the Office for Library Advocacy.
Re: the ALA budget. Membership has held steady. Dues are remaining somewhat steady. Individual groups are having problems, however. There are fewer attendees at Midwinter, and fewer vendors also. The loss is around $100,000. ALA has cut $500,00 from its budget.
ALA Connect—which is currently in beta—is hoped to be a positive component of the website.
We will see an ALA membership survey in about six weeks. It is very important for the RT membership to answer the survey. The more who respond, the better the GLBTRT will be represented.
The Task Force on Electronic Member Participation will present soon. We can expect better guidelines on e-meetings, etc.
The ALA will also be addressing the problem of lead in books.
Re: the Staff Certification Program. They are doing this a year early. How will the bad economy affect this? There are concerns about the cost of getting staff certified.
Suggestions to Larry from the SC:
• John Sandstrom mentioned the problems that Keith has had regarding the amount of time the website is down. We informed Larry of how the down time affects our ability to get our pages updated.
• Nancy said that she finds the ALA Wiki impossible to use, and asked about some possible training for those who might need it.
REPORTS FROM STANDING COMMITTEES
Stonewall Book Awards Committee
Children’s and Youth Award
It is important that everyone understand that this award is a new category, not a new award. It is a new category within the Stonewall Book Awards. Elizabeth Briggs discussed BAC’s selection criteria. They felt it would be a waste of time to “reinvent the wheel.” The Coretta Scott King Award criteria seems a “natural fit.”
Discussion of the Award’s name
ALA’s process for naming a new award entails going through the ALA awards committee. Steve Stratton cautioned that ALA will not want us to associate anyone’s name with the award until they have approved it.
In the past, our awards have honored those who have supported the Round Table. Do we want to follow that trend?
John Bradford asked what would happen if our award was named after an author who then writes a children’s book that is eligible for the award. Elizabeth explained that language would have to be written that would address such an occurrence.
Elizabeth suggested Maurice Sendak. He is out; he is extraordinarily talented; and he is well-known and respected.
Nancy agreed that having a recognized name is important, and that would make both the award and the RT more visible. Elizabeth added that it would be easier for a librarian to put the winning book on the shelf if the award was named after someone as respected as Sendak.
K.R. stated that he preferred that the award be named for a librarian, such as Ann Symons. He pointed out that it would just make sense to have our past naming process continue. Elizabeth explained that if we follow the pattern of how other youth awards are named, we should be focusing on authors. Moreover, this would propel us to the forefront.
Elizabeth continued that American Libraries has already approached her about the winners. We need this publicity. We are not a “young” Steering Committee. If we go with a well-known, out, deserving author, we’d attract both publicity and younger members who will want to get involved.
Barbara Pickell asserted that these authors should be qualified, not just popular. Dale McNeil said that the value in a “big name” author comes from this being a “multi-year process.”
Nancy said that one of her hesitations regarding Sendak is that, while he’s out and his work is “wonderful,” it is not gay-themed, and suggested another author. Elizabeth explained that the committee couldn’t find any information that the suggested author is out. Nancy volunteered to contact him and ask him directly. It is important that we respect an author’s privacy about this.
Motion 1
Table this discussion for the time being
Motion: Nancy Silverrod
Second: Dale McNeil
Passed by unanimous voice vote
Discussion of BAC membership
Elizabeth stressed the importance of announcing the new category asap, since the first award will be given at our Gala in DC. At present, there is no process of selection for committee. There are those who may not be qualified to critique a children’s book according to accepted standards. K.R. pointed out that we’ve given out awards for YA titles in the past. Elizabeth agreed, saying that we don’t want to propose a separation amongst the committee, but rather expand the numbers on the committee we already have. There is no need to break it down to three committees. It’s already working well now. We don’t want a subcommittee makeup.
Nancy pointed out that in her experience as a teen, children’s, and adult librarian, there are some adult librarians who may not have experience with children’s or YA literature. She hopes that we make a concerted effort to recruit and approve people to the committee who have experience in YA and children’s literature.
Dale McNeil, reminded us that we are supposed to be reading youth material already, so this isn’t going to be vastly different from what we’ve already been doing.
Elizabeth asked about the “magic list” of people waiting to be on the BAC. She stressed that the Chair and Vice Chair of the BAC should keep that list, and that they should seek out these people, especially YALSA folk who are gay.
It was agreed that the winner will be announced at Midwinter 2010. We need to start this immediately, and begin planning a time line.
Dale asked about a possible co-sponsorship with YALSA. Elizabeth answered that no, YALSA would only serve on the committee, not help sponsor the award.
Motion 2
The BAC will not be subdivided.
Motion: Elizabeth Briggs
Second: Tracy Nectoux
Passed by unanimous voice vote
Motion 3
Affirming the creation of a new category of the book award for children’s and young adult literature. The new award will function under the same guidelines as the current structure.
Motion: Elizabeth Briggs
Second: Dale McNeil
Passed by unanimous voice vote
Barbara Pickell requested further discussion of the award criteria. Nancy agreed that this was necessary, and stated that criteria for the illustrations should reflect excellence of execution in the artistic technique employed, as stated in the Caldecott Medal criteria.
Dale asked about categories. We decided that we do not need to lay the groundwork for that now, but that the book must be written for a pre-K – 12 audience. Or infants –18.
Motion 4
Accepted criteria, as amended
Motion: Elizabeth Briggs
Second: Barbara Pickell
Passed by unanimous voice vote
It was decided that we not discuss Book Award Seals until we have agreed on the name for the award.
Elizabeth next asked when a press release may be made. Nancy encouraged us to turn it in today. Dale suggested that someone work on this during All-Members. He also said that we owe a great deal of thanks to Elizabeth for working so hard to get this off the ground. Norman added that she’d taken on a “huge task.” Thank you, Elizabeth.
Elizabeth Briggs, Lisa Johnston, John Bradford, and Tracy Nectoux agreed to write a press release for Cognotes after the meeting.
REPORTS FROM REPRESENTATIVES AND LIAISONS
Budget and Review Council
Norman Erickson reported on BARC, saying that the council will be working with the task force on e-participation. They will present an information piece on where we need to go with this. If we move to e-participation, it will have a impact on conference revenues as to attendance, as well as impact their own expenses once they provide this. The technology budget will go up, and it’s hard to predict because the cost is different for each city.
Re: our by-laws and procedure manual. Norman has forward Nancy the work he was doing on the procedures manual. He got information from the committee chairs—how they ran their committees and their particular procedures. Some of the information is outdated. We need updates badly. The bylaws should be shrunk and simplified.
Nancy has been compiling information to add to Norman’s work. We need the bylaws committee to set up some procedures. Two questions to consider:
1. Do we want a separate committee for bylaws changes?
2. Do we want a separate ad hoc committee?
Motion 5
Motion to continue for 15 more minutes
Motion: Barbara Pickell
Second: Elizabeth Briggs
Passed by unanimous voice vote
REPORTS FROM AD HOC COMMITTEES
Local Arrangements for Chicago
John Bradford asked if he could commit money to the plans for Chicago. Nancy said that $1,000 should be doable. Dale warned that ALA likes to reimburse funds, rather than advance them, so be sure to get receipts for the expenses.
----- COMMENT: AUTHOR: Don Yarman [Visitor] DATE: 04/06/2009 01:08:11 pm URL: You're aware that all this discussion of who may or may not be out is posted on a public website, effectively rendering the question moot? ----- COMMENT: AUTHOR: Nancy Silverrod [Visitor] DATE: 04/06/2009 01:20:39 pm URL: Don,Motion 6
Adjournment
Motion: K.R. Roberto
Second: Matthew Ciszek
Passed by unanimous voice vote
Gay, Lesbian, Bisexual and Transgendered Round Table
American Library Association
Midwinter Meeting, 2009
Steering Committee II
Colorado Convention Center
Korbel Ballroom 4A
January 26, 2009
3:00PM – 6:00PM
1. Call to Order: K.R. Roberto
2. Introductions: Nancy Silverrod
3. Approval of Agenda
4. Reports from Coordinators, Councilors, and Liaisons
• ALA Councilor: John Sandstrom
• ALA Member of Executive Committee: Larry Romans
• ALA Ethnic Caucuses: Bonnie Tijerina
• ASCLA Accessibility Assembly: Jerry Reynolds
• Budget and Review Council: Norman Eriksen
• Diversity Council: Anne Moore and Barbara J. Pickell
• Education Assembly: vacant
• Freedom to Read Foundation: vacant
• Intellectual Freedom Round Table: Martin Garnar
• Legislation Assembly: Jerry Reynolds
• Literacy Assembly: William Holden
• Membership Promotion Task Force: Matthew Ciszek
• New Members Round Table: Amy Elliott
• Planning and Budget Assembly: Dale McNeill
• Public Library Association: Barbara Pickell
• Research and Statistics Assembly: vacant
• Social Responsibilities Round Table: vacant
• Young Adult Library Services Association: Franklin L. Escobedo
5. Old Business
a. Continued discussion of SC I topics
6. New Business
a. Talk with Satia Orange (4:00 PM)
b. Talk with ALA Presidential candidate Roberta A. Stevens (4:45PM)
c. Report from Rainbow List Mediation
d. Endorsing proposed changes to Intellectual Freedom Policies in IF Manual
e. Discussion of reviving the GLBTRT Kissing Booth
f. Book Awards Celebration Committee
g. Newsletter Committee
h. Budget, Fundraising Committees
• Strategies for fundraising
• Restructuring of dues?
• Status of endowment
• Budget request for coming year
i. Web Presence
• Organization of contributors.
• Do we want/need a Web Committee?
• Posting and archiving committee and liaison reports on our web page. Can they indexed?
• Do we want/need to publish a quarterly newsletter?
7. Adjournment: Nancy Silverrod, K.R. Roberto
Gay, Lesbian, Bisexual and Transgendered Round Table American Library Association
Midwinter Meeting, 2009
Steering Committee I
Colorado Convention Center
Room 202
January 24, 2009
8:00 – 10:00 A.M.
1. Call to Order: Nancy Silverrod
2. Introductions: K.R. Roberto
3. Approval of Agenda
4. Approval of Minutes
5. Reports of Officers
• Co-Chairs: K.R. Roberto, Nancy Silverrod
• Treasurer: Dale McNeill
• Secretary: Tracy Nectoux
• RT Councilor: John Sandstrom
6. Reports from Committee Chairs
• Book Award Committee: Elizabeth Briggs
• Book Awards Celebration Committee: John Furlong
• External Relations Committee: Anne Moore
• Fundraising Committee: David C. McCormick
• Membership Committee: Matthew Ciszek
• Newsletter: John Bradford
• Nominating Committee: Lisa Johnston
• Program Planning Committee: Barbara Pickell
• Website Committee: Keith Trimmer
7. Old Business:
a. Rainbow List mediation
b. Report from Local Arrangements Committee, Chicago
c. Children’s/Youth Award
• Criteria for award
• BAC’s proposal for name of award
• Make-up of committee
• Process of selection of committee members
• Time-frame
• New book award sticker?
8. New Business:
a. Appoint local arrangements for Midwinter 2010, Boston.
b. Appoint local arrangements for Annual 2010 Gala, Washington, DC
c. Bylaws Review Committee
• Changes/simplifications
• What should be moved to procedures manual?
d. Procedures Manual
• What has already been done?
• Do we need a task force?
• Time frame
e. Outreach
• Active membership
• How can we be more welcoming?
• Mentoring/Recruiting
f. Change time for candidates to submit intention to run for office
g. Presence at other conferences; co-sponsoring events, socials
h. Greater presence in library world and at ALA (i.e., Stonewall seals and plaques)
9. Adjournment: K.R. Roberto, Nancy Silverrod
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